NASTO Scholarship Program Criteria

The 2026 NASTO Annual Conference is being hosted by the MD Department of Transportation, and will be held on July 12-14, 2026 at the Baltimore Marriott Waterfront in Baltimore, MD. The NASTO Board of Directors voted that each NASTO state/providence/district is eligible to send two (2) full coverage representatives.

Full Coverage Representative inclusions:

  • Complimentary conference registration.
    • The full coverage representatives should register using ‘Full Coverage Scholarship (NASTO Member State)’ registration type. Registration cost will be $0 and paid for by NASTO. Register here:  www.NASTO2026.com 
  • Guaranteed lodging at the primary conference hotel, Baltimore Marriott Waterfront, for three nights - Sunday, July 12, Tuesday, July 13, and Wednesday, July 14. Room, tax/fees, and parking charges will be paid for by NASTO.
    • Any additional nights are at attendee's expense.
    • Hotel arrangements must be specified during attendee registration and reserved by Housman & Associates on attendee's behalf. Attendees will not be reimbursed for hotel arrangements booked on their own.
    • Registration and hotel information must be received by hotel cut-off date, Friday, June 5, 2026. After the cut-off date, hotel reservations for full coverage representatives are not guaranteed.
  • Transportation to and from the conference (air, train, or automobile).
  • Parking and tolls.
  • Meals during travel to and from conference totaling a maximum of $86 per day based on current per diem rates.

NASTO Member-state Attending Representative Criteria:

  • State CEO and/or their designee(s)
  • NASTO Officers: Registration and travel expenses are paid for by NASTO.
  • Following Year Host State: Registration and travel expenses as outlined below are paid for by NASTO for two (2) host state representatives. Discount code is required.
  • Invited Speakers: A state may use their full coverage slot(s) to cover the travel expenses for a speaker(s).
    • Registration for the day of their session is complimentary and paid for by NASTO by using discount code NASTOSPEAKER2026 when prompted to zero out the registration fees.
    • If attending the full duration of the conference a 50% discount is offered by using discount code NASTOSPKR26 during registration. 
  • NASTO Member-state Speaker/Panelist:
    • Registration is complimentary if joining only for their speaking engagement and can use discount code NASTOSPEAKER2026 when prompted to zero out the registration fees.
    • If attending the full duration of the conference a 50% discount is offered by using discount code NASTOSPKR26 during registration. 

Hotel Reservation Information 

Hotel Reservations: We have a separate protected block of 42 guest rooms at the Baltimore Marriott Waterfront (host hotel and main conference venue) for full and partial coverages attendees only. If we do not fill this block of guest rooms by the cut-off date of Friday, June 5, 2026, rooms will be released. Please ensure all full and partial coverage attending representatives are registered no later than Friday, June 6, to order to secure a hotel room. After the cut-off date, hotel reservations for full and partial coverage attendees are not guaranteed. 

Full Coverage Travel Reimbursement

To obtain reimbursement, please read and follow the steps below:

  • You must be designated by your organization to receive reimbursement before registering for the conference. 
  • Once designated, register for the conference online before Friday, June 5, 2026. 
    • Registration hyperlink: www.NASTO2026.com 
    • Select the 'Full Coverage Scholarship (NASTO Member State)' as your registration type. 
    • Registration cost will show $0 and will be paid for by NASTO.
  • Indicate your hotel reservation selections during your registration. Your hotel reservation will be secured for you and confirmation numbers will be communicated the week of June 29 - July 3, 2026, at the latest.
  • Your hotel charges (room, tax/fees, and parking) will be allocated to the group master bill and you will not be prompted to provide payment upon check out. Maintain all receipts for reimbursement purposes. If you are arriving earlier or staying later than the approved dates, you may submit the full receipt folio from the hotel, however only the approved nights will be covered. You will be required to provide a credit card to the hotel at check-in for potential incidental charges. 
  • Make your own travel arrangements and maintain receipts for reimbursement submittal. If driving, calculate mileage reimbursement using Google Maps or another online mileage tool. The 2026 per diem mileage rate is 72.5 cents per mile. 
  • Maintain all receipts for meal reimbursement. Receipts should ONLY be during travel to and from conference. Receipts must not exceed the current year per diem rate.
  • Complete the online Full Coverage Reimbursement Form in entirety, including supervisor information and required receipts. The reimbursement form is currently open and you can submit the form in stages as expenses are incurred and modify your form until the deadline. Payments will be issued after the reimbursement form closes.
  • The deadline to submit for reimbursement is Monday, August 31, 2026 at 11:59 PM Eastern Time. The online submission form will automatically expire on this date and you will not be able to submit any further information. 

Full Coverage Reimbursement Form

The Full Coverage Reimbursement Form is currently open and you can submit the form in stages as expenses are incurred and modify your form until the deadline. An automated reminder will be distributed after the conference to all Full Coverage Participants. All payments will be issued after the reimbursement form closes on Monday, August 31, 2026 at 11:59 PM Eastern Time.

Please complete this reimbursement form before Monday, August 31, 2026.